From the received file to the client's approval.
The converter receives the client's order with the ERP work order, prepares the artwork in prepress, sends it for the client to approve in the viewer and moves on with the digital proof and plate making until the order is confirmed. All in the same project, with the spec sheet.
From the client's order to the confirmed order.
A converter's workflow has its own stages: sales, prepress, client approval, digital proof, plate making and order confirmation. Each stage has an owner and a deadline, and the client takes part at their stage.
The client's order comes in with the ERP work order, the client code, the deadline and the priority. Sales and the sales rep are the owners.
Preflight of the received file and artwork development, with the spec sheet: dimensions, layout, structure, press and colors.
The revision goes to the client, who reviews it in the viewer and approves or rejects. The converter sees what it sent and what came back.
The digital proof or the final PDF goes to the client to check colors and finishing before the plate is made.
The plate maker joins the order with its own work order and receives the files from the Plate maker folder; plate release, receipt and check are recorded.
With the artwork approved and the plate checked, the order is confirmed for production and the history stays in the project.
Work order, client, spec sheet and approvals in the same project.
The project holds what the converter needs: the ERP work order, the client code, the sales rep and sales, the client's and prepress notes, the files by folder, the approvals sent and received and the project suppliers. The spec sheet sits in the next tab, with dimensions, layout, structure, press and colors.
Penne Rigate Pouch 500 g · Rev. 2
Client: Massa Pronta Alimentos · Client code MP-0512 · ERP WO 7712
- Sales
- Prepress
- Client approval
- Digital proof
- Plate maker
- Order confirmed
- Request
Sales notes
Massa Pronta · Marketing · 09/18/2026 09:12Good morning! Here is the Pouch 500 g file with the revised preparation instructions. Please adjust the preparation band as in the attached image and check the seal area before sending for approval.
Artwork note
Prepress · 09/21/2026 10:05Preflight with no issues. Side bleed and seal area adjusted; Rev. 2 goes to the client for approval.
Order files
- Spec sheet2 files
- Client originals3 files
- Plate maker1 file
Penne Rigate Pouch 500 g · Rev. 2
Client: Massa Pronta Alimentos · ERP WO 7712
Plate maker information
- Development type
- Change
- Plate maker WO
- CL-2041
- Maximum colors
- 8
- Substrate
- Clear BOPP
Dimensions and layout
- Package dimensions
- 300 × 200 mm
- Printed area
- 290 × 190 mm
- Layout
- 2 lanes × 3 repeats
- Side bleed
- 5 mm
Printing
- Structure
- BOPP 20 µm + PE 60 µm · laminated
- Press
- 8-color flexo
- Process screen ruling
- 54 LPC
- Eye mark
- Yes · 8 × 15 mm
- Print layers
- Outer
- Traceability
- Yes
Colors 7 of 8
- Process colors4 colors
- WhiteBackground
- Pantone 485 CBrand red
- Pantone 350 CBrand green
The client approves in the viewer. The converter follows along.
The revision is sent to the client as an external participant of the project. They open the artwork in the browser, review it with the viewer tools and record their decision. The converter sees what it sent, what was approved and what came back with notes, and the history stays in the order. Try hiding a color.
- Hand
- Rotate
- Mirror
- Fit
- Zoom
- Ruler
- Measure area
- Read barcode
- Read braille
- Read text
- Eyedropper
- Comments
All colors visible.
The plate maker joins the order at the right stage.
Besides the client, the order has the converter's suppliers. The plate maker is linked to the project with its own work order and receives the files from the Plate maker folder when the workflow reaches the plate stage. Release, receipt and check are recorded in the same place.
Clicheria Oeste
WO CL-2041 · joins at stage Digital proof
Receives
- Final PDF approved by the client
- Spec sheet: layout, colors and substrate
- Work order CL-2041
Plate stages
- Plate release
- Plate receipt
- Plate checked
Each folder with the right access
- Spec sheetPrepress and plate maker2 files
- Client originalsClient and prepress3 files
- Plate makerPlate maker and prepress1 file
The client sees their originals and the approvals; the plate maker sees the Plate maker folder and the spec sheet. The converter defines who sees what.
“We managed to centralize information, eliminate noise in communication and significantly reduce artwork approval time.”
Prepress Manager · Gualapack Brasil
- 7 → 3days for artwork approval with clients
- 100monthly approvals, up from 50
To assess with your team.
Answers for those who coordinate artwork orders, prepress and approval with clients.
Does the client need to use the system to approve?
The client takes part as an external participant of the project: they receive the revision, open the artwork in the viewer and record their decision, with the access defined by the converter. Nothing to install.
Can I have different workflows by order type?
Yes. Creation, change, spec sheet or work order: each workflow type has its form, its stages, its owners and its deadlines.
Do the plate maker and other suppliers take part?
Yes. They join as project suppliers, with their own work order and access to the folders the converter defines, at the stage where the workflow reaches them.
Are the features part of the same subscription?
Yes. LinkFlow brings together file and portfolio organization, workflows and artwork review and approval in one integrated platform.
See LinkFlow applied to your converter's operation.
Get to know the platform with a focus on orders, prepress work and approval with your clients.